Final Trip Costs ($14,530.84)
This is the final breakdown on costs from the Santa Cruz trip. It may be difficult to follow. If you would like the spreadsheet, please tell me and I will email it to you. Please ask questions if you have them. And please, get your bills paid!!
w 703 551-1957
h 540 371-8796 (before 9pm)
The following costs were split among the 31 travelers:
Here is a breakdown of each item.
- Plane tickets - cost for 32 tickets
- Rental Car - fees, gas, insurances
- Hotel Rooms - room costs, local phone calls
- Breakfasts - the breakfasts in which food was eaten in our hotel rooms
Plane Tickets ($9,920.00)
Bill fronted the money for the plane tickets.
$310 x 32 = $9,920.00
Rental Cars ($1,196.64)
Originally, we had 5 minivans reserved. They screwed up and offered us 2 cars for each minivan; that is 5 paid cars and 5 free cars. Not needing 10 full sized cars, we knocked it down to 4 paid cars and 3 free cars. The cost of each rental was $192.16. Two drivers needed insurance. The drivers, their car rental, and any insurance were as follows:
This totals $868.64.
- Kris $192.16
- Bill $192.16
- Catherine (free)
- Lauren (free)
- Andrea $55.00
- Heather $237.16
- Marie $192.16
I fronted the money for the car rentals.
Unless otherwise noted, each driver paid for gas for each rental. The breakdown is as follows:
The gas total is $328.
- Kris $62.00
- Bill $46.00
- Catherine $60.00 (paid by $40 paid by Catherine, $20 paid by Jen W)
- Lauren $26.00
- Andrea $40.00
- Heather $40.00
- Marie $54.00
The car rental and gas total is $1,196.64
Hotel Rooms ($3,279.20)
The rooms were $109 Fri, Sun, & Mon, $168 on Sat. This subtotals $495. Tax is 10%, for a grand total of $544.50 per room. The team covered local phone calls ($12.20) made from the rooms (these were calls to food places and to Paulaís dadís friend, etc).
Miscellaneous room charges, to be covered by the players and not the team were:
(6 rooms x $544.50) + $12.20 phone charges = $3,279.20
- $17.33 - for a pizza to room 415 (split between Aliea and Clare)
- $40.00 - for a cot in room 921 (split between Liz, Ashley, Heather, Laura, Molly & Marie).
Including the $57.33 miscellaneous charges, the total was $3,336.53.
Bill fronted the money for the rooms, phone charges and miscellaneous charges.
We had 3 breakfasts in one of our hotel rooms. Fronting the money was Catherine for $95 and Bill for $40. This totals $135.
Total cost to the team ($14,530.84)
$9,920 (plane) + $1,196.64 (cars) + $3,279.20 (rooms) + $135 (food) = $14,530.84
We have (barely) enough money in the school account to reimburse me for the car rentals ($868.64) and (barely) enough money in the foundation account to reimburse Bill for the plane tickets ($9,920.00). This brings down our total expenditure to $3742.20. It drops our base rate to $120.72 per person. This means a savings of $348.02 per person!
Of the remaining $3742.20 in expenditures, Bill fronted $3336.53 (rooms and all room charges). (Gas of $328 and food $135 has already been paid by others).
Cost per person (approximately $120.72)
As mentioned, the base rate is $120.72. For those who paid for gas and food, I have subtracted the money you spent. For others, I have added your miscellaneous room charges. Because of what she fronted for gas and food, Catherine Easterling is actually owed money. Bill, you need to give Catherine a check for $14.28
The following people owe Bill money. Give him your check or send it to:
302 Camden Drive
Fredericksburg VA 22405
Jane Clark - $120.72 - PAID 6-22
Paula Giannotti - $120.72 - PAID 5-07
Erin Hogan - $120.72 - PAID 6-22
Megan Hoyt - $120.72 - PAID 5-21
Elizabeth Isabelle - $127.38 - PAID 5-20
Ashley Kline - $127.38
Renee Liers - $120.72 - PAID 5-07
Kasie Liles - $120.72 - PAID 5-19
Heather McKenzie - $87.38 - PAID 5-28
Katie Miller - $120.72 - PAID 5-07
Emily Newton - $120.72 - PAID 5-23
Shaina Nunez - $120.72
Aliea Pastore - $129.38 - PAID 4-30
Laura Rehbehn - $127.38
Lindsay Reilly - $120.72 - PAID 5-23
Erin Ridout - $120.72 - PAID 4-30
Lauren Roan - $94.72 - PAID 5-28
Clare Sanchez - $129.38 - PAID 5-07
Alicia Sovart - $120.72 - PAID 5-09
Victoria Stauffenberg - $120.72 - PAID 5-18
Kate Storks - $120.72 - PAID 5-20
Molly Sullivan - $127.38 - PAID 5-17
Diana Torres - $120.72 - PAID 5-12
Amber Welch - $120.72 - PAID 6-03
Jenn Welsch - $100.72 - PAID 4-30
Katherine Wilson - $120.72 - PAID 5-12
Andrea Wyatt - $80.72 - PAID 5-26
Marie Zezula - $73.38
Kris Kabza - $58.72 - PAID 5-07